How To Change Sender Name In Outlook

How To Change Sender Name In Outlook you want to make sure that people are using their business email for business purposes. You don’t want to see personal emails being mixed in with correspondence from your coworkers or from clients or other contacts within your business network.

In order to avoid confusion and prevent accidental breaches of privacy, make sure you instruct your staff (and customers) on how they can best preserve the integrity of your organization’s directory by making sure only the appropriate accounts (i.e., those set up for work purposes) are used to send and receive messages. Make it clear that all will be monitored closely.

In this article, I will take you through the steps of how to change the sender’s information from a legal perspective in Outlook.

Read also: Convert Outlook Email To PDF

How to change the Email account’s name on Outlook Email?

This instruction can be used for Outlook 2019, Outlook 2016, Outlook 2013, and Outlook on a Mac.

The process is quite simple and really transparent to understand:

  • Open Microsoft Outlook
  • Click the File tab from the upper left corner >> Click on the ‘Account Settings‘ button from the drop-down menu.

Account Settings

In the case of Outlook 2007 and lower versions, you need to go to the Tools section. Then Click on Select Account Settings from the drop-down list.

Click Tools

  • Account Setting dialogue box appears >> Select on Email Tab.
  • Choice Email address in case multiple email addresses are registered with Outlook.
  • Hit the change button.


  • Go to your Outlook account’s email settings using Based on the email address that you used during setup, choose an appropriate name with which you will be identified.
  • In the general setting change, the display name is in the Your Name field.

Your Name

  • Hey Thomas. Congratulations! You’re now set up to use Gmail as your default email. Your name will be displayed in the ‘From’ field of all emails you send, so you’ll start showing up in the recipients’ inboxes.

The above process is quite simple and helps your sender to recognize you from your name instead of your email address, which can sometimes be difficult. Some email addresses are so elaborate they look nothing like a person’s name at all.