How To Add Email Signature In Outlook 365

How To Add Email Signature In Outlook 365  you get professional outcomes, your message is wrapped with information that emphasizes your contact details or the details of your company, like the website address.

It’s also a good idea to add your own profile, such as your name and the name of your company – depending on how many people are controlling that account you could have a different company profile with each person. You can also add automatically to all outgoing messages or manually to specific ones if you prefer.

How to add signature in outlook 365

Microsoft Office 365 is becoming increasingly popular for individuals, consultants, businesses and organizations without requiring a personal computer or laptop.

This type of software is convenient for users who can access it on any device and have the same features as if they were using a Microsoft Computer.

  • Open your outlook 365 accounts, and type in the URL.
  • Click the Setting icon to create a signature in outlook online on the top of the right-hand side of the screen.
  • View all outlook settings.
  • Click Mail >> Compose and reply

Compose and reply

  • There’s a special section for you to create your Signature. It allows you to format your Signature with fonts, colours and size. You can choose either one or two lines on top of the styling options available.


  • The Outlook web app (the Outlook 2013 webmail interface which can be accessed through allows users to send signed emails from their accounts. By checking the box, the user is indicating that they do in fact want a signature included with each email sent, rather than having to add it manually every time.
  • Click Save

#If you would like your signature to automatically appear at the bottom of every email that is created, then select the first option “Automatically include my signature on new messages that I compose

If you want your signature to appear on every e-mail you forward or reply to, select the second option “Automatically include my signature on messages I forward or reply to“.

How to insert a manual signature in outlook 365?

In case you have not opted for either of the available options, you can manually add your signature.

Here is the guide with pictures.

  • Open >> Click New message
  • Create your message and then choose More actions on the bottom of the message pane.
  • Click Insert signature and finally send your message

 Insert signature