How To Autofill Subject Line In Outlook

How To Autofill Subject Line In Outlook to describe what your email is about it often comes off as a jumble of letters and numbers. So take some time to record every time you email someone. It only takes a few moments and with very little effort, you can help to convey useful information in one place.

How do prevent typing the same text repeatedly? The Handy Autofill/AutoText/Text Expansion tool comes into play when you need to write and send out a lot of messages.

In this article, you can learn related issues and methods to execute auto-fill in the Outlook subject line. Updated with new and improved suggestions as well.

According to one user of Outlook, who subscribes to this particular blog and is also a frequent ex-user of email in general, the following can be said about the feature that automatically fills subject lines with content prescribed by the user.

Here is the step by step guide

  • Open Outlook >> Click Home Tab
  • Click the Create New in the Quick Steps box on the ‘Quick steps’ junction.

Create New

The first thing you’ll want to do is name your quick step. Name it something that means something to you like “Send an email to my team members”. After giving the step a name, select the action button, and choose “New message” found under the Respond section of the actions button.

New Message

In the same dialogue box ‘Edit Quick Steps’, click the arrows directly below the To box to expand it.

To post a message, you’ll need to enter your message in the big box and click “Post Message Now”

Click Finish.

Above step customize the quickstep button for the New mail message. You can quickly access it by clicking your name in the Home tab and then pressing F11. Our new business is planning to start soon but we want to make sure that everything goes off without a hitch when it happens.

 Mail Smartly

Click to Mail Smartly, and you’re immediately launched into a new message as the inserted subject line updates based on your selected option.

Auto-populate Date in outlook subject line

Using a subject line that contains the current date or time shows professionalism and also provides future users of your email an indicator as to when you sent it.

To do so here is the step by step tutorial ~

Outlook offers some conveniences that make it easier to integrate the calendar with reminders, including an in-built email generator where the user is prompted to enter the details and addresses of the recipients.

Having a tool that allows one to have the current date inserted into the subject field of their e-mails can be handy and professional, including Outlook.

  • Step 1 – Open Outlook >> Home Tab >> New Mail >> Developer >> Click Developer Tab


  • Step 2 – This step walks you through another page with multiple options, in this scenario click right to the Subject box, and select the properties.

Subject box

  • Step 3 – Properties dialogue box pops up. You’re ready to type the words that will appear in the subject line beneath your address. Click on Change, and you will see some options listed below Initial.


  • Step 4 – The next step is to save the page, Click the Publish >> Publish form as on the developer tab.


  • Step 5 – Enter the name of the file in the display name and click publish.

click publish.

That’s the end of part I. You’ve created a customized message board, which allows you to insert one of four kinds of inserts: the current date or time when a new message is posted.

  • Go to the Developer tab of your Outlook window, click on Choose Form… and find your favourite.

Choose Form

  • Click to the ‘Look in’ box, and select the Personal Forms Library.
  • You can find your saved form which you have created in part I.
  • Select and click open.

Personal Forms Library.

Once you start typing into the To: field and hit Enter, the new email form opens. You then have the ability to edit the name of your subject and type a phrase describing your email contents into the message box before sending off or creating drafts for future use.

Once you start typing into the To: field and hit Enter, the new email form opens. You then have the ability to edit the name of your subject and type a phrase describing your email contents into the message box before sending off, or creating drafts for future use

Autofill subject line using VBA

Out of the many powerful tools that Microsoft Outlook possesses, Visual Basic for Applications (VBA) is one of the best for your day-to-day needs.

It can be used to automatically generate messages, fill in subjects and even sort your contacts. Copy and paste these easy-to-follow VBA tips into outlook to get started.

Here is the step-by-step tutorial “How to insert VBA in Outlook?”

  • Most VBA users do not use it much. However, there is no reason to be concerned as VBA can help you with many things around your Outlook. Sometimes one does not realize how helpful VBA may end up being.
  • The next step is to insert a module by clicking the Insert >> Module.
  • Copy (Ctrl + C and Paste Ctrl + V the below code)

Once you’ve finished editing your email template, print out a copy and see how it looks on paper. You’ll probably need to make some changes based on what you learned through the proofing process.

Finally, you’re ready to go! You can click the Run button on the toolbar or press F5 if you want to run this Visual Basic for Applications code.


How to autofill the email subject line with the attachment name in outlook?

It’s quite a chore to manually type the attachment’s name into the email subject line. As long as you have VBA macros set up properly – pressing “Shift + C” or something similar will automatically include the right data in your email subject line.

To paste VBA Code into Outlook one can use Copy Ctrl + C and Paste Ctrl + V. The following is the code that needs to be pasted.

Subject line experiment from Microsoft Outlook: it seems that OL is performing a bit better than the previous one, with 6 new open rates and 7 replies (with 4 of those being unsubscribes). I will continue to have these kinds of subjects on my list while monitoring the results.