How To Clean Up Outlook Mailbox? Have you ever tried to ‘clean up’ your inbox? Or did you ever make the attempt to remove an email from your mailbox only later to find that months had passed.
Well, rest assured because I have a solution for this. In this article I will show you how to clear out your Outlook inbox with ease.
Did you know that almost 50 percent of emails are deleted or misfiled every day? I want to tell you something, if you want to stay on top of your email accounts, then you should regularly clean up your accounts. If you aren’t deleting old messages, then they are piling up and taking over your inbox.
Many people waste a lot of their time sorting through old emails that aren’t relevant any more. What they don’t realize is that they should be sifting through the information they have collected over the years.
It’s like trying to find your direction to drive home in a strange city just because you passed your house, but you don’t know which one is yours or where it is exactly since you haven’t driven there before. You need a plan of action and the right tools to organize your email into folders.
Open Outlook, click on the File tab, open the tool >> and click Mailbox Cleanup.
View Mailbox Size
If one wants to avoid being too overloaded with messages, they can use a service like Airmail that lets you view your inbox and shows who sent the message. How To Clean Up Outlook Mailbox Then you’ll be able to delete emails right off the bat if you no longer want to read them.
You might think viewing your Outlook mailbox size would be impossible. Fortunately, Outlook allows you to dig deeper so that you can view the size of your Inbox.
Getting the size of an email mailbox can be found in the Mailbox Cleanup dialog box.
There’s a separate window that opens up and displays the size of folders. By default, it opens up in the Local tab.
By looking at the columns you can learn about the different attributes your files possess. The folder size lets you check how much information a certain file contains in total (if it has sub-folders it is shown by its size).
Retrieving this type of information is very easy if you just want to get a quick view of the file’s or folder’s qualities or components. You will be able to see e.g., that such and such folder contains both external and internal links where a lot of space could be freed up by deleting old assets.
All of the above data appears in kilobytes. You can easily analyze your data by converting the figures into megabytes.
Besides this, you can also check out the data on your database as discussed in #2 above. While using Outlook for the first time, it may take a minute or two to load.
This is because Outlook is updating the data on your email database which it needs to do at first use. After the initial update, there should be no delay when opening any new tabs.
The first time you open Outlook on your new computer, How To Clean Up Outlook Mailbox some files take a few seconds to update. After that, you should be able to open any new tabs right away.
older mail saves in your inbox unless changed to clear out old email. “Messages that have been deleted or moved, but are still on the server, will not sync and will not be visible in Outlook,” explains Microsoft Office teams. “To empty the Deleted Items folder in Outlook, you can either permanently delete items or run a manual cleanup.”
View Conflicts Size or Delete
Finally, in the Mailbox Cleanup is also a feature to delete messages that conflict. These are e-mails that seem to be conflicting with a previous message containing familiar information, when there is no true conflict.
This is an alternate view of a mailbox folder; it hides away allegedly unchanged items which may in fact be of different sizes. Check out the ‘View Conflicts Size’ button to see a filtered list of what might appear as unchanged files but in actuality are potentially changed copies.
That way you can determine the size of your inbox and take action accordingly. Removing emails from the regular interval will free up space and prevent important messages from being lost among the sea of others.
Consider our alternate options for reducing clutter in the message list, including changing to a different folder structure or using rules to move certain messages out of your Inbox.