How To Disable An Outlook Email Account But Not Delete It

How To Disable An Outlook Email Account But Not Delete It This article will help you resolve a common problem many people have in the following situations

I personally hold numerous emails in Microsoft Outlook (IMAP, POP, and Microsoft Exchange), every folder including subfolders refreshes every time you refresh Outlook or hit F5, it’s natural.

The only problem with this is that it will take some time to make all the folders if you try to edit them, and Outlook will run slowly. another way to get updates of your account quickly is by disabling an Outlook email account.

In this article, you will learn the step-by-step methods to Temporally Deactivate Email Accounts in Outlook.

How to Disable Email Account in Outlook?

  • Open Microsoft Outlook, currently, every account is active and receives and sends emails.
  • Click Send/Receive Tab >> Click Send/Receive Groups >> Define Send/Receive Groups.

Define Send/Receive

  • “Send/Receive Groups” dialogue appears. Click the edit button next to the group listing you wish to change the settings for email and chat protocols. (Shortcut key: Ctrl + ALt+S)

"Send/Receive Groups" dialog appears. Click edit button next to the group listing you wish to change the settings for email and chat protocols. (Shortcut key: Ctrl + ALt+S)

  • Another dialogue window “Send/Receive Settings – All Accounts” with multiple options appears.

All Accounts

# All your email addresses are visible on the left-hand pane of the dialogue box, you can also scroll down in case all your email addresses are not visible.

# Select that email address, which you want to temporally disable.

# Uncheck the Include the selected account in this group box, by default this section is checked.

# Finally Click OK >> Close Send/Received Groups dialogue box.

Anti-spam software on your computer and Microsoft Outlook can sometimes be in conflict with each other. If you have even a slight possibility that this could be the case, contact your IT department to ask them to remove all anti-spam software from your computer/email account. This should fix the issue. In case it doesn’t, follow these steps.

How to Temporally Deactivate Email Account in Outlook? [Partially]

The above example and process deactivate email account completely, Outlook also allows the user to partially deactivate their email account, for example, send emails but not to receive server.

To configure a Send Only account, Here is the step to follow:

Under the “Send/Receive Settings – All Accounts” dialogue box.

Send/Receive Settings

  1. In the Account Options section, uncheck the option for “Receive mail items”.
  2. Click OK.

This process made the email server reject all of the emails sent from specific accounts in Outlook.