How To Export Email Addresses From Outlook? – (With Pictures)

Exporting contacts from Outlook is the same as importing contacts from Excel to Outlook. In addition, you may also be interested in: Importing Contacts From Excel To Outlook.

In this article, you will learn how to export contacts from Microsoft Outlook.

Why Do Users Export Contacts From Outlook?

People export their contacts from outlook for two reasons including me, who are…

  1. Moving your complete outlook data including email contacts to another server or system.
  2. Secondly, export emails to save the data in a backup file.

How to Download Contacts From Outlook?

Manually exporting a file of contacts from Outlook required a few steps to follow. We made it simpler by eliminating some redundant configurations and saving your contacts in a (.csv) file.

Let’s begin with this basic guide to extracting email addresses from emails.

  • Step 1 – Open Outlook, then go to the File tab >> open & export >> select import/export tab.
  • Step 2 – Import and Export Wizard dialogue box appears, select Export to a file, and then click next button.

  • Step 3 – Select Comma Separated Values, and then click the Next button
  • Step 4 – Next step ask you to select your specific mail id contacts to export contacts to CSV format.

export outlook contacts to csv

  • Step 5 – Select your specific area on the desktop/laptop computer where you want to save your export file by clicking the browse button.

While selecting by default the file type would be Comma Separated Values (.csv)

outlook csv file

Step 6 – Export to a File dialogue box appears, please click the Map Custom Fields button.

How Do I Export an Email List from Outlook

  • Step 7 – You have two options either click Finish and your file saved as per default setting & If you don’t like the default setting, click on the Map custom fields.

save outlook contacts as csv

Although you can make the changes from either one of these, you’re compromising your privacy if you do. If you want to redact your name, phone number and email address from your mail contact records, click on the safety warning button to remove values on the right-side panel.

Let’s Say You Have to Click the Clear Map.

How to map custom fields in outlook?

We’ve already learned about how to retrieve form fields and display them in Google maps.

You have set the values according to the instruction in the dialogue box. Here on the left pane, you can choose your own value from one of the source files on the left, and just drag it over to rest upon the appropriate destination field on the right. When you are finished setting up, click the OK button.

  • Step 8 – Click Finish

How to export contacts from Outlook to Gmail?

Most of the users search for “How to Import Contacts to Gmail from CSV”. However, you will notice that the answer is almost always going to be the same.

There are two ways to bulk import Outlook contacts to Gmail contacts.

  • Exporting contacts from outlook
  • Importing contacts to Gmail

Importing contacts from Outlook to Gmail is important. When you are moving older files from PST to Gmail, you often need to download Outlook contacts and convert them into a compatible file format.

Here are step by step guide~

  • Step 1 – Grab your (.csv) file which you have already saved in your hard drive (which was earlier saved while exporting contacts from outlook).
  • Step 2 – Open your Gmail account >> Click Contacts

Step 3 – You are into the contacts section of Gmail >> Click Import.

Step 4 – Click the “Select File” button on the Import contacts dialog box.

  • Step 5 – Select your (.csv) file saved in the hard drive and click import.
  • Step 6 – You will get all your contact in Gmail contacts with email ID.

You now have an address book full of contacts that you can immediately start emailing. You can also filter and sort your contacts to meet your specific needs.

How to extract email addresses and names from Outlook?

Many of our clients requested a recipient list, along with the name of the sender and recipient in order to personalize their messages better.

In the above example, “how to export contacts from outlook” is clear, but for it, your recipient and sender must be added to your Outlook contact list.

You have an easy option available as you can directly add to the contacts of email recipients and senders.

One of the best things you can do to ensure your emails get through every time you send them is by creating a contact list in Outlook. By doing so, your email client will automatically complete names when you type them as well as assign their emails correctly each time.

There are many areas to fill out regarding the structure of your project. To begin, you should be looking at things like demographics and contact information.

If you realize that you only need a certain amount of information, then by all means try to limit yourself. It will ultimately save everyone involved time and frustration later on if you were to share a concise number of fields needed initially instead of building multiple custom structures for each contact heading or section.

But it’s a time-consuming process if you have tons of email data, and it requires individual processes to save to contact, such as adding attachments and there is a limit in outlook to create contacts unlike in Outlook 365.

What Is the Limit of Contacts in Outlook?

Don’t have enough time to export all your recipient names and email address from Outlook? If so, fortunately, we have a solution that can save you a lot of time! We think it’s a great tool for every user. Just take a look at some features:

How to export all senders and recipients’ names & Email addresses as Contacts in Excel.

Frankly, I had a bit of trouble with the title. Perhaps it’s because English is not my native language… or perhaps it’s because English is not my native language and a couple of steps were hard to follow.

When you get an email from multiple people, maybe you want to combine those emails into one spreadsheet with the sender’s name; perhaps do some analysis on them and then store them elsewhere for future reference.

If you’ve already read the above piece of content on exporting your contacts, then you’ll be aware of adding the recipient’s email address and name to your contacts or downloading it as a CSV file.

In this blog, you will learn how to export recipient email addresses and names directly into excel using the Campaigns application.

  • Step 1 – Go to Outlook >> Click File on the right-hand top corner >> Open & Export >> Import and Import and Export Iconexport.
  • Step 2 – Click Export to a file from the Import and Wizard Dialog Box.

  • Step 3 – Select File Type ‘Comma-separated values’ and click Next.
  • Step 4 – Now its a decision point [If you required exporting name and email address of recipient select Inbox & If you required exporting name and email address of the sender, select outbox]

Similarly, you can select the Junk Email Domain depending on your requirements.

In this post I’ll show you how to get the email addresses and information of all the recipients that were sent an email from “[email protected]” at once; namely, we want all of the info for just that one specific conversation. This can be really useful for those times when you only want to send out a mass email—like an automated customer service message—to people who didn’t reply to your previous email but still wanted to communicate with them. Here’s how to do it.

  • Step 5 – Select your specific area in your computer to save the (.csv) file by clicking the browse button.
  • Step 6 -Click to Map custom field.

  • Step 7 – This step adds all email senders or recipients as contacts when you click map custom.

Although you can download a CSV file without any modification, or you could get default data (which includes Body, From, CC, BCC, Subject and Email address) everything in your Microsoft Excel file.

But we required only name and email address, so

  • Step 8 – Click Clear Map >> Select Name & address from the Left-hand section individually, drag & drop on the right-hand side section.
  • Step 9 – Click OK >> Click Finish to start the export process.

Finally, you can use the Export to Excel option that also includes a column in your CSV that contains the folder name, along with its corresponding pathname, and this will come in handy if there is any duplicate data entry errors that were inherited from another import process.