How To Print Email from Outlook App? – Detailed Guide

Microsoft Outlook allows you to keep a record of email in their specific folder. You can search for the required email using the search bar, or if you have multiple emails that must be kept for future use.

You can easily find the one that was sent to you by someone else or yourself by dragging it into your ‘saved messages’ folder. (If all emails were to go missing and this was the only backup source remaining)

Using print emails from Outlook can allow customers to easily access documents that were emailed to them by themselves or others.

Being able to do this makes it easier for them to read over documents at their convenience most of the time rather than having to keep track of a physical copy of said document, which could prove especially helpful for those who use Outlook for record keeping purposes, or any other reason.

Using print emails from Outlook can allow customers to easily access documents that were emailed to them by themselves or others.

Being able to do this makes it easier for them to read over documents at their convenience most of the time rather than having to keep track of a physical copy of said document, which could prove especially helpful for those who use Outlook for record keeping purposes, or any other reason.

How to Print Email from Outlook Desktop?

Filling in a form directly from an email message is simple. How To Print Email from Outlook App The desktop version allows you to print attachments directly. You can print email messages as searchable PDFs (articles, appointments, contacts and so on) without any software extras.

Related Post: Send New Email Notification To Phone In Outlook Through SMS

  • Open the email message from the folder.
  • Click Ctrl + P shortcut key is one of the common methods which almost everybody is aware of.
  • Or Click the Print Preview or Quick Print icon from the Quick Access Toolbar from the top left corner of the screen. Quick-Print-300x72 1
  • Or click the File tab from the top left corner and Print
  • Hit Print to print the email message, or select Print Options. Print-Outlook-email 2

How To Print Attachments in Outlook?

You can send attachments in Outlook email by selecting the file and drag-and-dropping onto the Outlook window.

  • Open Outlook right-click the attachment icon.Print-attachment 3
  • Click Quick Print and it will take you to the Print section where you select your desired printer and hit Print to get your hard copy.

How To Print Email Message Only in Outlook?

The above method prints the entire message including header, date & subject. It’s your choice whether to print an email message’s header; however, sometimes it might be useful to hide it during printing for the sake of keeping confidential or other purposes.

Related Article: How To Add Birthdays/Anniversary to Calendar in Outlook

The following methods print Outlook emails with headers and usernames using the Reply or Forward feature.

Some senders might be interested to get the standard list of email headers delivered when they receive your forwarded or replied to messages. Some may find them useful in quoting an email, while others might use the information in Google Analytics. forward-message-768x164

After clicking reply or forward, select the entire text and remove it:

  • Remove the recipients, subject, attachments from the message header.
  • Remove the replying header at the top of the message body.

Now that everything is in order, you should easily be able to hit Ctrl + P on your PC keyboard and print your entire message without printing the header.

How to Print a List of Emails in Outlook?

Nowadays, printing a message is quite common. How To Print Email from Outlook App However, have you ever tried to print multiple messages in your inbox? Well, it may not be as easy as you think. Sometimes it can take a long time to list all of those emails that are saved and need to be printed out.

Use the popular search engines to find all business email addresses in your local region by using the phrases “contact us” and specific keywords, e.g., nature, marine… etc.

This will filter out thousands of email addresses pertaining to relevant corner shop owners who may be interested in selling you products or making deals with you regarding your product or services.

You can search information like a person’s name, email address, subject line, word or phrase and sent within a specific timeframe and Outlook searches it in your folder. search-bar-outlook 5

Once you’ve crossed-checked the list, set your printer to print. When you print this list, it will be in the order that is displayed in the folder, so look over them a few times and make sure they’re ordered how you want them.

  • Click the File tab on the top left corner of the screen.
  • Click Print from the menu on the left-hand side.
  • You can change the setting to “Tabular style “. Table-form-outlook 6
  • On the right-hand side, you will see your list of emails. How To Print Email from Outlook App You may view them in table form if you wish. tabular-form-in-outlook-768x298 7

Browse for the perfect design, select your size and click Print.