How to schedule a recurring meeting in outlook 365. This article is all about how you can do that. Before starting, first, understand the meaning of recurring meetings so you know what you’re doing.
What is a Recurring Meeting?
Meetings that happen on a regular basis can disrupt productivity horribly if not scheduled correctly.
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In governments and large private companies like Walmart, the executive managers keep an eye on the important members of their staff.
Scheduled meetings are set up to make sure deadlines are being met and that everyone is doing their work properly.
Outlook is a place that connects members and attendees to keep them in line with the meeting they will take part in. It also serves as a reminder platform for various topics related to it.
How to schedule a recurring meeting in outlook 2019
Creating a repeating meeting in Outlook is pretty easy, and it definitely saves time as well.
It’s great for big meetings where there might be different organizers each month, because once you create it, the organizer just needs to click a button and voila! that meeting appears on everyone’s Outlook agenda for that future date.
Let’s take a look at how to create an appointment for an Office 365 calendar in Outlook 2019.
- Open Microsoft Outlook >> Click Home Tab >> New Items
- Click Meeting>> Click Recurrence Appointment recurrence dialog box appears.
There are four meeting types (daily, weekly, monthly, and yearly) that are evaluated based on the criteria required.
Daily Recurring pattern
Every day, front liners must be prepared with a plan of actions they will take in the upcoming day. A daily meeting must be held to discuss the plan and ways in which it can be improved.
To recur to an appointment at regular time intervals over a custom period of time, go to the Appointment Recurrence dialog box and choose which options you would like.
Weekly Recurring pattern
Reporting structure formally covers the production of deliverables on a daily, weekly and monthly basis. Weekly recurring meetings scheduled to review progress.
Monthly Recurring pattern
Monthly recurring meetings are a good way to measure how much each department has progressed and if they stayed on track with their goals. How To Schedule Recurring Meetings in Outlook Their weekly reports get compiled and presented accordingly.
You can choose from either selecting a specific date or a specific day of the week for monthly review meetings.
Yearly Recurring pattern
A yearly meeting with the shareholders is a must and it is normally conducted on a certain date and time, but this could be next to impossible with traditional calendars.
Appointments are pre-determined by the user for each day of the week and every month. Even in Outlook appointments can take up a lot of your time.
Now you can enter the e-mail address of the participants and enter the subject and content in the mainboard.
How To Update Recurring Meeting Time/ Date 2019
When it comes to scheduling meetings in Outlook, How To Schedule Recurring Meetings in Outlook you’ll never worry about forgetting an appointment or rescheduling.
You can toggle between the different calendars pretty easily and all of your events will show up no matter which calendar they belong to.
Select the meeting on the calendar and click open >> open series
You try editing your invitation by clicking on its details tab, which is above it. Then you click on edit if you want to change the time and date for the function.
You also click on recurrence where you can select a pattern among weekly, monthly or yearly recurrence. And finally, you enter your attendees’ emails in their respective input fields to invite them.
Finally click the send update button. Everyone in your group will get a notification about any updates that have been made, and the old event will be moved automatically to the past.