How To Search Emails In Outlook

How To Search Emails In Outlook, email can be challenging when it comes down to searching for files because sometimes you don’t want to sort through the clutter of your inbox.

Frankly speaking, the list will go on and on.

Here in this article search for an email in outlook considering different aspects are covered.

A search function that included keywords, date ranges, email senders and recipients options, message types and the ability to include or exclude one’s personal folders in searches.

Find Email in Outlook (Instant Search)

The first thing to remember is that when you want to find an email in Outlook, then usually most people think about searching their Outlook mailbox for the specific word or keyword that relates to the email.

However, the fastest way – and possibly easiest way – to find your emails in Outlook happens when you use its Instant Search feature. In other words, the Instant Search option also acts as a quick filter for your messages! It’s fast and straight to the point.

If you’re looking for a specific message from another bulk message in your folder, then check out how you can use Instant Search in office outlook.

How does it work?

Type your search term in the search bar at the top right-hand corner of your email inbox.

Find Email

Above the search tab, you will see an input box. Write your keyword in this input box. When you hit enter it will search our entire list of articles.

You can select or review previous search terms.

recent search

Click a keyword to start the search. From there, you can select previous keywords from the drop-down menu that appears. Outlook then shows any emails that match the search criteria.

How To Refine Search?

Finding a way to make what you want to do better easier every step of the way. Outlook comes with so many tools that are related specifically to finding your desired result without ever having to leave your inbox.

Finding a way to make what you want to do better easier every step of the way. Outlook comes with so many tools that are related specifically to finding your desired result without ever having to leave your inbox.

You can filter the emails through the following categories.

  • From – You can search from the specific after looking at the event, document or message.
  • For Example – The user is required to find a specific keyword in the subject line from the mail folder, for instance – An account statement.
  • Has attachment – Can bring attachment results in a row.
  • Categorized – Categorized is the colour separation of the message. One can easily filter the emails by selecting a specific category.
  • This week – This option is specifically designed to search a specific email on Outlook. You can select the date and time range, according to your preference, and the result will be displayed immediately.

This week

Sent to – “This option is slightly tricky”. <- Why not replace “slightly tricky” with “somewhat complex”?

Sent to – "This option is slightly tricky". <- Why not replace “slightly tricky” with “somewhat complex”?

  • Flagged/Important – These two categories are rarely used, but are useful for the user. refine more category
  • More: More option contains tons of other variety of options.
  1. Attachment contains
  2. Bcc
  3. Categories
  4. Cc
  5. Due Date
  6. Expiration Date
  7. Flag Status
  8. From
  9. Important
  10. In Folder
  11. Body
  12. Modified
  13. Read
  14. Received
  15. Sensitivity
  16. Sent
  17. Message Size
  18. Start Date
  19. Subject
  20. To

Some aspects of the search options are very useful and popular among users and the majority of people do not face problems using them as they expect. Here you will find random tips to teach you how to solve any problem.

Search from Subject Line

Searching for a keyword from the message box is like taking a shot of tequila. It’s a little bit harsh upfront, but the results are shocking!

I like to search for the ‘Progress’ keyword in the subject line.

Most users will enter ‘progress’ in the subject line, which isn’t totally appropriate as there is much more to measure in terms of using hashtags. Here are a few ways that you can better track your own marketing strategy by studying your own hashtag data.

To search specific keywords from the subject line, one can accomplish this by searching for that keyword in the subject line to display all emails containing such a keyword or phrase.

How to Search Emails in Outlook (subject line)

Here is a step-by-step guide to finding emails via the search bar on Instead’s browser plugin.

  • Open Office/Outlook >> Click on the search box above any email attachments, it will automatically open up the search tabs you need to quickly find what you’re looking for.
  • Find the refine group and click on the subject.

subject

  • “Keyword” is the keyword you want to use. Replace the word “keyword” with your search specific.
  • Finally, you can get your results, with the keyword landing in the subject line.
  • Must try ~

For instance:- I enter ‘Closure Keyword’, and what I found from the folder, let’s have a look.

Closure Keyword

The easiest way to detect conversations around your keyword is to search for it in the subject line since this will bring up a list of all recent emails containing that term.

Search From Attachment

Search for all emails having attachments with the following simple steps. The result will bring you a list of emails with attachments.

Here are the steps:

  • Open Outlook >> Click on the search bar above the email, it will automatically open up the search tab option for you.
  • Find the refine group and click on the ‘Has Attachments’.
  • You will get the auto-filled message in the search box [hasattachments: yes], in that case, you don’t have to do anything.
  • Finally, you can get your search results, with the attachments.

Search Email by Date in Outlook

To find an email based on the date it was sent, it’s best to take a look at this helpful article: ” Search Mail by Date in Outlook “.

One additional way to search is by Refining your Product Hunt Search. When refining your search you’re able to get more specific and find exactly what you’re looking for by tailoring your Product Hunt search by date, category or region.

 multiple search options.

There are many facets of business that new entrepreneurs may not be aware of. It is so important to educate yourself in all matters pertaining to running a business if you want one day to manage one effectively and efficiently.

Some will argue that the most challenging aspects of any venture come after the actual launch. Suddenly, there are endless lines of emails and phone calls upon which a manager must unexpectedly revolve their attention, which can become very stressful over time.

So what’s the solution? Businesses nowadays are coming up with creative and unique ways to cut down on stress levels without sacrificing goals or excellence. How about we take a look at effective ways for dealing with email overload in your business?

Not only that you will get the result accordingly.

Search using sent to option

This is the way to search for emails based on who they were sent to.

Clicking on the first option [found x1 who can do this OR found x1 who will do this] will give you a message in the Instant Search field, which is (to:” Amit Kumar Bansal” OR cc:” Amit Kumar Bansal”).

when you search google for “Gmail how to see bcc email”, the result will be emailed which are not directly or in copy form sent to you.

Search by Attachment Contains in Outlook

Needless to say, I love searching by attachment in Microsoft Outlook. It’s primarily the only reason why I use the tool so much. The only downside is having to dig through so many emails just to find text written by a specific individual that’s attached to an email marked as important.

How to use search attachments contain?

It is very simple to use, here is a few steps tutorial:

  • Open Outlook >> Click on Instant Search field >> Search Tab appears
  • Click to more in ‘refine section’ >> select attachment contain from the drop-down list.
  • You can see an additional search bar appears just below the Instant Search field, which contains two sections.[ 1. Attachment contains & 2. blank section]
  • The Black section required your keyword, and what you want to search.
  • Enter the “keyword”, the Instant Search field automatically filled with (attachment:” your keyword“).
  • Finally, you will get your result if the form of an email with the attachment of your entered keyword.
  • Refer to the below snapshot.

 email with the attachment

Search Specific Word/Content in Outlook Body

If you want to search for specific words within your Gmail, this resource will help in accessing this functionality.

How To Search In Email Messages Body/Text In Outlook?

Search in the email messages body to narrow your search scope for specific keywords within the message body to expedite the review process. Want to know how? Consider this – you sent an email message to a coworker and friend a few minutes ago,

but you haven’t heard back from either of them, so you decide to search through their previous email history and see exactly what they both have been doing.

  • Open Outlook >> Click on Instant Search Field >> Search Tab appears
  • Click to more in ‘refine section’ >> select body from the drop-down list.
  • You can see an additional search bar appears just below the Instant Search field, which contains two sections.[ 1. Attachment contains & 2. blank section]
  • The Black section required your keyword/text, and what you want to search.
    Enter the “Text”, Instant Search field automatically filled with [contents:(TEXT)]..
  • Finally, you will get your result if the form of an email with that text available in the body.
  • Refer to the below image.

Open Outlook >> Click on Instant Search Field >> Search Tab appears Click to more in ‘refine section’ >> select body from the drop-down list. You can see an additional search bar appears just below the Instant Search field, which contains two sections.[ 1. Attachment contains & 2. blank section] The Black section required your keyword/text, what you want to search. Enter the “Text”, Instant Search field automatically filled with [contents:(TEXT)].. Finally, you will get your result if the form of an email with that text available in the body. Refer to below image.

The Power of Outlook Search

You can have multiple versions of documents or other files without having to deal with multiple copies. This means that you’ll need to revert back transaction records, find clients you mailed a while ago and so much more. Here’s some more info on using the Outlook search bar.