Outlook Advanced Search – Complete Tutorial

Microsoft has taken search to a whole new level with the advanced search feature in Microsoft Outlook. Looking for a specific piece of email or data is no longer an impossibility, especially if you know which to look for and how it got buried in your emails and scattered across many folders.

If you want to find a specific attachment, email, flag, or category and it’s not turning up in your search results, converting your Gmail search into Google Search may be the best way to ensure you’re getting the specific results you’re looking for.

This article describes a very helpful feature for your searches on Google. With this feature, you can customize what you’re searching for and make it meet your specific needs.

How To Use Outlook Advanced Search?

Searching for a specific email, in the list of numerous emails, can be challenging and cause trouble. Even if you want to search via subject or sender email address, this option will still give you multiple emails.

Related Post: How To Archive In Outlook

Outlook Advance Search does a pretty good job of processing search requests and delivering relevant results.

Let’s understand some basics:

  • Open Microsoft Outlook
  • Place the mouse cursor in the Search Bar. Search Tab appears in the Tab section.
  • Click on Search Tools >> Advanced Find: Advanced-Find-Search 1
  • An Advanced Find dialog box with a myriad of features and options opens up, with three subsections: Advanced-find-messages 2
  • More Choices allows you to do searches on email conditions: Advanced-find-more-choices 3
  • And Advanced lets you look at just about any field in your mail file to do searches Advanced-find-advances 4

Let’s Understand How Advanced Search Works?

Start out by choosing what type of information you are looking for. Outlook Advanced Search Outlook’s advanced search lets you enter a keyword or topic and allows you to choose from the following options to continue the search.

  • Any type of Outlook item
  • Appointments and Meetings
  • Contacts
  • Files (Outlook/Exchange)
  • Journal entries
  • Messages
  • Notes
  • Tasklooking-for-advance-search 5

Message Tab

In most cases, the users must first choose to select all or some of their messages. Next, you need to choose the directory in which you would like to perform an advanced search by clicking on the folder icon. the Inbox is selected by default. default-Inbox-is-mentioned-advance-serch 6

Under the message tab:

  • Search for a word(s): You have to enter a specific keyword that you want to search for!
  • Next is In filed: You can select using a drop-down list.
  1. Subject Field only
  2. Subject field and message body
  3. Frequently used text filed

Your keyword should be specific because you don’t want to be paying for ads that people aren’t interested in. It’s all about numbers, which means the more targeted your ad, the better it will work. search-fro-the-word-advance-search 7

You can Click Find now to get the specified search, and you can also specify additional filters when searching. For example:

  • Enter the email address or name of the person to search either in the “From” or in the “Sent To” fields.
  • You can also tick the checkbox and the options accordingly from the drop-down list. serch-from-and-sent-to 8
  • Lastly, select the time frame from the dropdown list.
  1. Any time
  2. Yesterday
  3. Today
  4. In the last 7 day
  5. Last week
  6. This Week
  7. Last Month
  8. This Month select-the-time-frame-from-the-dropdown-list 9

Outlook mailbox search stores your correspondence in a structured way, making it easier for you to locate certain file attachments or important email exchanges.

More Choices Tab

The more choices tab allows users to filter their advanced email in a much more specific way.

Starting with categories, click on it, and then the color categories dialog box appears. Choose your required category to exit the dialog box.Categories-advance-search 10

One of the best ways that Outlook users can stay organized is by filtering other messages and email in their mailbox based on whether or not they’ve been read. Only-items-that-are 11

Only items with One or more attachments or no attachments, Email having attachments or no attachments easily separated. Only-items-with 12

  • The next options are whose important as cut down your search with importance (High, Low, Normal). whose-important-is-300x75 13

Customize Search Criteria And Make Special Searching

Finally, the advanced tab has a lot more criteria to help you find exactly what you’re looking for among all of your emails.

  • Click on Advanced tab >> On the define more criteria >> Click Field
  • Which opens up a few options, which further expands on clicking on it. (it’s a huge list). Advanced-tab 14
  • Once you select the criteria for your search, the next step is to put in place rules (narrowing things down by time period and/or locations). add-to-list-advanced 15
  • When you click the Add to List icon, that selected criteria will automatically be placed into the search field and an icon will appear beside it. You can repeat this with multiple criteria and click Find Now.

The process takes a few seconds to complete and you can see the results just below the Apple Search bar. Outlook has many built-in search tools, such as the recent searches bar so that you can type in keywords and search through previous emails that had content related to your exact search.

Also, keep in mind that there are multiple filters one can utilize when conducting an advanced email search – if using multiple filters with an enhanced search, you will get much more consistent results since all criteria must be met in order for it to show up in this setting.

But sometimes honing in on one criteria results in nothing too.