How To Send Invitations from Outlook Calendar? – Explanation Guide

There are numerous questions that arise when one sends an invitation from Outlook calendar. The top most question is: what does it mean?

Technically speaking, an invitation refers to a call-up instruction sent out to the receiver to attend a meeting that the sender has organized. It contains details such as time and length of the meeting along with the location etc.

Many users of Outlook find it difficult to create and manage meeting invitations. In this article, we’ll explain how to begin organizing a meeting with your contacts in Outlook and share invites out to those who are interested.

Note: If your exchange email is not on the contact list for an invitee, or the person has recently changed his/her email address, you have added the correct email address of the person manually.

Send Meeting Invitations from Outlook Calendar – Step by Step Process

Related Post: How To Assign Tasks in Outlook

Make your calendar easily accessible to everyone so your colleagues can check in on upcoming meetings or set alerts for any important date changes.

  • Lunch Outlook >> Click the Calendar icon from the navigation bar button left side corner of the screen. Calendar-icon-navigation-bar 1
  • Then click on the New Meeting or New Appointment whatever you like to create.
  • Suppose you create a new meeting event, here are a few fill-ups required. meeting 2
  • Select the Email address you like to send the meeting schedule. (in case you are using multiple accounts in Outlook).
  • Enter the Title of Meeting (Subject).
  • Required: Enter the email address of recipients (you can enter multiple addresses, or type manual in case email address, not in your contact list.
  • Optional: You can add an additional email address if required.
  • Start Date: Select meeting scheduled date.
  • Start Time: Select meeting scheduled time.
  • Click the check box in case the meeting scheduled for the whole day.
  • Select the time zone.
  • End Date: Select meeting scheduled date.
  • End Time: Select meeting scheduled time.
  • Click Recurring if meeting required every (week, month, or any other time slot).
  • Enter the Location (complete address).
  • Hit the Send button.

When your recipient opens their email, an invite from your calendar appears in their Outlook inbox. The meeting request they receive looks similar to a standard request where someone wants to get together with them.

Suppose you create an event on your website. Every event has to go through a few stages of planning before it becomes active in the website. Appointment 3

  • Draft the Title (Subject).
  • Start Date: Select meeting scheduled date.
  • Start Time: Select meeting scheduled time.
  • Click the check box in case the meeting scheduled for the whole day.
  • Select the time zone.
  • End Date: Select meeting scheduled date.
  • End Time: Select meeting scheduled time.
  • Click Recurring if meeting required every (week, month, or any other time slot).
  • Enter the Location (complete address).
  • Hit Save and Close Button.

How To Send a Calendar invite on iPhone or Android Mobile Phone?

The majority of the time, top executives and directors do not have enough time to sit in their cabinets and organize meeting reminders or message drafts to people they need to communicate with on a day-to-day basis.

If you are an executive who has ever experienced this scenario before, then the Outlook mobile app is for you. This remarkable tool will make all your needs organized in one place so you never run out of ideas on any given occasion.

If you want to send your calendar invitations using your mobile phone, there’s a simple process that we’ve outlined below so that you can use Outlook.com on your iPhone or Android Mobile device.

  • Click Outlook Icon from your iPhone or Android mobile phone. Send-a-Calendar-invite-on-iPhone 4

Find the outlook icon on your machine (for PC). It is available according to your machine.

  • Click on the Outlook Calendar icon on the bottom right corner of the screen. Outlook-Calendar-using-iPhone-or-android-Mobile-Phone 5
  • For creating an event click on the “plus sign” from the bottom right corner of the screen.
  • That will bring you a detailed form which required some input. create-event-outlook-iphone 7
  • Title: Enter (Name) the Event.
  • People: Select the participant’s email address by clicking on it, the list of saved email addresses appears.
  • All Day: Turn On the button to activate the event for the whole day.
  • Date: Select the date.
  • Time: Enter the starting time and end time.
  • Select the time zone (Optional)
  • Location: Enter the address
  • Description: Describe the event
  • Repeat: Select your time slot. (Daily, weekly, monthly).
  • Alert: Get a reminder every “X” minutes.
  • Finally, click the right mark on the top right corner of the screen to run the event setup.

You can check if your event is saved in the Outlook calendar, which will notify you on-time.

In this article, we’ll take a very clear and easy to remember 3 step process for sending the perfect calendar invite via Outlook.