How Outlook Font Size Changes When Replying

How Outlook Font Size Changes When Replying effectively reaches out to customers by properly communicating professionally, being clear and including all the necessary content in a message. A medium-size font with proper diction is key to any type of successful email campaign.

One issue users of Outlook may face is that their emails are frequently sent out in a font size that is too small to be read properly. This has been noted especially when the email has been sent in response to an original message while using Microsoft Outlook.

Although, Microsoft Outlook by default has a size 12 font, colour black, In this article, you will learn step by step process “How to strictly monitor the font size while replying to an email?”

How to Change the Default Font and Size in Outlook When Replying?

While replying from Outlook, the font size and font colour of text still show as default even though your reply mail is slated to include images and screenshots that are quite lengthy. While many users have complained that the small font size makes it difficult to examine their email content effectively,

it’s important to include consistent fonts in your posts so as not to confuse or lose your reader’s attention while they read through your message.

Emoticons are an important part of texting and emailing. If you have something to say, why not add a fun image that isn’t too challenging to try?

Let’s Understand step by step process:

  • Open Outlook
  • Click the File >> Options.
  • Outlook Options dialogue box appears with multiple options, Click on Mail in the left bar.
  • Click Stationery and Fonts from the right bar.

Stationery and Fonts

  • The Signature and Stationery dialogue box appear, there are two options: 1. You can use predesigned themes already available in Outlook 2. You can design your own theme in advance by creating a signature to insert into emails you send out or by creating your own stationery set.

personal stationery

  • The first option is to manually turn on all fonts, colours, and patterns. Go to Reply – Font Style or Forward – Formatting and select the font.

replying and forwarding the message.

  • The new font dialogue box pops up, which consists of (Font, Font Style, Size and a few more). You can also scale minor adjustments by hitting advance options on the above tab.


  • It’s helpful to write these instructions in the second person point-of-view with pronouns like “you” and “your,” otherwise known as the active voice. Choosing words that are instantly recognizable, such as “OK” or phrases like “clicking OK” will make these steps easier for your user to understand.

Another option for obtaining a preferred font size is via the “Set as default” command. This allows you to restore your original style by preserving the font setting.

  1. Font: +Body
  2. Font Style: Regular
  3. Size: 11
  4. Font colour: Automatic

Successfully finished** You shouldn’t run into a problem with that hereafter. It should also look normal when Outlook users reply to email messages.

When replying to emails in Outlook, there is the option “Pick a new color when replying and forwarding”. If you check this box, every time you reply to any email, Outlook changes the colour of the email.

Pick a new color when replying and forwarding“,

Outlook isn’t typically the most exciting tool in the Microsoft Office Suite, but there are some subtle changes that you may not have noticed that make using Outlook a bit easier than it was.

For example, did you know if you changed your font size and then replied to a message, the font would change to reflect this while also keeping the reply-to window uncluttered?