Send New Email Notification To Phone In Outlook Through SMS

You get Outlook alerts on your phone, but they’re slightly different. For example, you may be able to configure Outlook to send you text messages instead of an alert tone.

Sending an email message to your recipient’s smartphone through text messages (SMS) is possible with the help of messaging service providers.

In this article, you will learn how to easily send email from Outlook on your mobile device.

How to send a text message from Outlook?

Most of the time, users don’t check emails on their smartphones. While checking email to be an act of office or desk activity, a recent survey has shown that people read their text messages much more quickly than they do their emails.

If a sender wants their receiver to reply quickly, the message must be urgent enough to pique their interest (and persuade them) through text message.

Related Post: How To Print Email from Outlook App

Creating an Email Message is just like writing an ordinary message, the only difference being the recipient’s email address.

  • Open Microsoft Outlook
  • Click on New Email from the top left corner of the screen.
  • Instead of typing an email address, you are going to type the sender’s mobile number (standard ten digits)
  • Now the tricky part, you have to append the service provider gateway domain.

How to Create Contact using Mobile Number in Outlook?

If a sender’s email address is available and they have permitted message requests, they can be invited to join your list. A referral link must be sent in a message or an invitation before someone can join as a contact.

  • Open Outlook Contacts from the bottom left-hand corner of the screen.
  • Click on New Contacts, which opens ups the screen where I can add a new contact.
  • Enter the name (use different text to differentiate the mobile number and email address).
  • Enter the ten-digit mobile number along with gateway domains. create-contact-gate-domain 1

Select Save & Close. in the Inbox view type a name instead of a complicated email address or mobile number, and you see the saved contact appears, which sends an SMS message to Boss. Emaill-address-text-768x235 2

After you’ve created multiple contacts using mobile numbers to communicate with your team, Send New Email Notification To Phone In Outlook Through SMS creating a distribution list from the contact list is just as easy when you need to send an email to everyone at once.

Just select the certain contacts and add them to your distribution list like any of the other information we mentioned here in order for emails to be sent out so that each member of your team has his or her voice heard without interruption.

After sending the message to the group, the receiver mobile number saved in your list will get the text message, and others will get an email message.

How to received Email Notification on Mobile through Text?

Normally when someone sends you a message through email, the auto-reply is sent to their email address by default. But what if you want your auto-reply to go to their phone number instead? Here’s how:

  • Open Outlook >> Creates a new message enters the email address of your receiver.
  • Go to Options >> Direct reply to.
  • A properties dialog box appears, in the delivery option “Have reply send to“, you email address from which you are about to mail the receiver is mentioned.
  • You can change the email address with your ten-digit mobile number along with gateway domains. have-reply-send-to-768x327 3

Note: We can also add your email address to get the copy in your mailbox.

How To Send/Received Text Email Using Rule Function?

Microsoft Outlook rules allow you to set up a specific sender to receive a text message whenever an email from that sender sends out.


  • Open your inbox select the email received from your (Manager, co-worker, or Boss).
  • Click on Rules from the move section and Click “Create Rule“. email-notification-phone-768x385 4
  • This opens up the prompt where I create my rule whenever Jocab emails me I also get the text message.
  • Click the checkbox from Jacob Noah. rule-prompt 5
  • Click Advanced Options this opens up the wizard options. how-to-send-email-on-outlook 6
  • When you want to keep up with the news from your favorite celebrities you need a social networking site. It will allow you to connect with people who have a similar interest as yours. In this step we are going to add such social networking service. Once the name of it is added, click Next. Outlook-email-notification-phone 7
  • In the next section, I’m going to define what happens when I receive a message from Jacob Noah. To do this, I’ll select the check box that says “Forward it to people or public group,” then, in part 2 of this practice, select People or public group from the drop-down menu. send-new-email-notification-to-phone-in-outlook 8
  • Double click on the listing contact having a mobile number with gateway domains, or enter below in the TO section manually.
  • Click Ok, you can see that it will be forwarded to that number. how-to-send-email-on-Microsoft-outlook 9
  • Next, leave the exemption section as it is, In the Final Rule Setup, check the rule description once and click Finish.

Whenever I receive an email message from Jacob, Send New Email Notification To Phone In Outlook Through SMS I will get a text message on my mobile phone. Outlook-sms-message 10

There are tons of criteria you can set up to determine if an email is spam or if it’s something you should pay attention. But did you know that you can also work with a mobile number service provider to have your mobile device receive text messages when there is a certain sender?

Sometimes using a specialized piece of software severely limits the recipient’s options. For example, if you have an email address to send newsletters or email blasts with, it is possible that you are sending emails to mobile phone numbers rather than text messages.