How To Turn Off Outlook Notifications? – Explanation Guide

In reality, after some time you noticed that there is a real disturbance when you received an email. In case you are presenting something or showing someone how to do something on your computer, frequent notifications can disrupt and damage your presentation.

It’s best to get rid of it but if you can’t, you can at least turn off the Outlook notifications completely.

How to Disable Outlook Notification?

Earlier we saw some different scenarios for enabling Outlook alerts.  However, we’ll now look at how the settings differ for mobile devices.

Related Post: How To Reschedule a Meeting in Outlook

Here is the step-by-step process for making sure you don’t get a notification popup when an email comes in.

  • Open Microsoft Outlook Application.
  • Click to File Tab on the top left side corner of the screen.
  • Click Options >> Outlook Options dialog box appears, Click Mail.
  • On the right side, in the Message Arrival section, choose the options that match your preferences. How-To-Turn-off-Outlook-Notifications 1

Several features in Outlook mail have the potential to cause distractions, particularly when you’re trying hard to concentrate.

One of the best things you can do is turn off unnecessary alerts by unchecking both ‘Play a sound’ and ‘Display a desktop alert’. Apart from that, if you’re using Windows 10, here’s a tip for a more streamlined inbox experience – use Cortana as your personal assistant.

How To Turn Off Customize Outlook Notification? – Using Rule Function

Some of the users want to keep the notification feature, but due to a few specific accounts new email notifications cause real problems like overload, for example Quora.

If you want Outlook to send no new email notifications at all while keeping other accounts enabled, you’ll need to disable those problematic accounts via Active Directory.

Outlook’s Rule function allows you to set up rules to determine how your messages are handled. For example, you could use the rule function to sequester urgent emails and then remove them from your inbox while they remain unaddressed in another folder. You can also customize email addresses that would otherwise show up in your inbox.

Before applying the rule, make sure you’re keeping your notification options disabled to avoid distractions. Rather than just enabling Outlook notifications directly, you want to apply a new rule that will restrict those notifications from being sent out to specific email addresses.

  • Open Outlook
  • Click Home>> Go to Rules >> Manage Rules & Alerts.Turn-Off-Customize-Outlook-Notification 2
  • Rules and Alerts dialog box appears, Click New Rule under the Email rules Tab.
  • Rules wizard dialog box appears >> Select “Apply rule on messages I receive” under Start from a blank rule section >> click Next button. Apply-rule-on-messages-I-receive-outlook 3
  • In the wizard screen second from the end, you’re asked to pick a condition for screening an email. So, deselect all of the options and click Next, as you want to set these rules for every e-mail address in your inbox. Click Yes when prompted by Microsoft Outlook. second-rule-wizard-outlook 4
  • Next Rule wizard appears >> Select (check) the option “Display a Desktop Alert” and Click Next. third-rule-wizard-outlook 5
  • Privacy section, Under the next Rules Wizard, check “except if from people or public group” box ​Under Step 2, click on the “people or public group” link text. fourth-rule-wizard-outlook 6
  • In the Rule Address dialog box, select the email account by clicking From, (incase that email address saved in your contact list) or type manually. Then click OK.
  • Finally Click Next.
  • Final Rule Setup, specify a name for the rule, keep the Turn on this rule box checked, and click Finish. to complete. Turn-on-this-rule- 7

Focus Assist on Windows 10 feature

In case you like to disable alerts for a period of time, Outlook has that functionality built-in since Office Outlook 2007.

Focus Assist helps you deactivate your alerts and not get distracted from what you’re working on so you can keep on getting things done in peace and quiet.

  • Click “Windows + i” on your keyboard, you will directly enter the Settings panel of your computer.
  • Enter “Focus Assist” into the search bar, and then select “Focus Assist Automatic Rule” from the dropdown list. Focus-Assist-Automatic-Rule 8
  • Under “Focus Assist” >> Automatic rule section, four options are available, Turn On as per your requirement, “During these times” by default is OFF, you must turn it On. automatic-rule-window-10 9

You can customize “During These Times” by clicking on it and changing the available time slots. During-These-Times 10

Disable Notification Outlook web

Open outlook.com and click on the gear icon in the upper right corner of your screen >> Click “View all Outlook settings”. Disable-Notification-Outlook-web 11

  • Click on “General” in the left-hand corner of the screen >> Click Notification
  • In the “Desktop Notification” section, turn off the slider next to “Send me browser notifications when a message arrives”. Disable-Notification-Outlook-768x442 12
  • Close the file & your Outlook notifications are off.

The above guide shows you exactly how to disable Outlook 2013 notifications.