Where Outlook Files Are Stored? – Signature, Contents, PST/OST Files, Templates

Microsoft Outlook 365, is a server-based platform, connecting to the Internet is mandatory to get access to your data because all of the information you enter will be saved and filed in the cloud and synchronized with other devices linked to this account.

If outside of internet connectivity, like with an old Outlook application, all the data is stored locally on your computer directly.

When one adds their email account to Outlook, a copy of the information is stored locally. These offline files can be opened in files which have stored all of your Outlook items (.pst).

For details on how Outlook stores files, please refer to our article “Storing Emails and Emails” in the section entitled “Where is My File on Windows?”.

Before diving in, you will have a brief explanation between [PST/OST files].

What is Outlook Data File (.pst)?

Personal Storage Table files are designated to receive email messages and other related items on your computer. Microsoft Outlook is the most widely used application for accessing personal storage table addresses, which can be opened with a variety of applications or free PST viewer tools available online.

Related Article: What Is Touch Mouse Mode in Outlook

What is Offline Outlook Data File (.ost)?

Our team uses Microsoft 365 to save our social media marketing analytics projects and strategies. We created a backup of us .ost files for optimizing project management and editing analytics for the long-term.

It can access different versions of files and documents even if you don’t have an internet connection or are offline. You can create calendars and remind people that they have to stay informed about the scheduled events.

Your connection is restored, and all changes are automatically synchronized.

Where Does Outlook Store Emails?

You can find stored files quickly following these steps:

  • Open Microsoft Outlook
  • Click on Info >> Account setting >> Manage Profile Where-Does-Outlook-Store-Emails 1
  • Click Data File from the account settings dialog box >> Click Open File Location. Outlook-Store-Emails 2
  • You will be forwarded to the specific location of your computer hardware where your files are stored. Where-Outlook-Files-are-Stored 3

Some of these files might be hidden, so you may need to turn on the option to show hidden files and folders before you can locate the files.

Where Does Outlook Store Signatures?

The Outlook signature has an image and text included in it. Where Outlook Files Are Stored Alongside, the icon of the app from where one sent the email is also shown. The email signature also includes additional links if any.

An Outlook signature usually saved in Outlook itself where it can be reused in every email message you create, reply to or forward.

If you want to get your commonly-used Outlook signatures, you can find them all in the Signature folder, which you can export.

Copy the path using (Ctrl + C) and paste using (Ctrl + V) in the address bar of any folder:

C:\Users\YOURUSERNAME\AppData\Roaming\Microsoft\Signatures

Note: Replace Your username with your computer username.

Outlook File Locations:

Additional useful widget features also allow you to select locations in your system:

Nicknames for AutoComplete (.dat):

C:\Users\<YOURUSERNAME>\AppData\Local\Microsoft\Outlook\RoamCache

Customized print settings (OutlPrnt):

C:\Users\<YOURUSERNAME>\AppData\Roaming\Microsoft\Outlook

Macros and VBA programs (VbaProject.otm):

C:\Users\<YOURUSERNAME>\AppData\Roaming\Microsoft\Outlook

Navigation bar customizations (.xml):

C:\Users\<YOURUSERNAME>\AppData\Roaming\Microsoft\Outlook

Send/Receive group settings (.srs):

C:\Users\<YOURUSERNAME>\AppData\Roaming\Microsoft\Outlook

Stationery (.htm):

C:\Users\<YOURUSERNAME>\AppData\Roaming\Microsoft\Stationery

Templates (.oft):

C:\Users\<YOURUSERNAME>\AppData\Roaming\Microsoft\Templates

Dictionary (.dic):

C:\Users\<YOURUSERNAME>\AppData\Roaming\Microsoft\Proof

Installed Add-ins (extend.dat):

C:\Users\<YOURUSERNAME>\AppData\Local\Microsoft\Outlook

Safe and Blocked Senders lists. Stored as a hidden message.

Can be exported from Tools > Options > Junk E-mail. Export each list separately.

Locating the perfect spot for Outlook 2013, Outlook 2016, Outlook 2019 and even Office 365 is just like finding the right place for your new car.